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How to Write a Letter Complaining About an Unfair Workplace | Chron.com complaint letter to hr

How to Write a Letter Complaining About an Unfair Workplace

by Ruth Mayhew

Write your complaint letter on your own time, using your personal computer.

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Related Articles 1 [Co-Worker Giving] | How to Write a Letter to Your Boss in Regard to a Co-Worker Giving You Problems 2 [Unfair Hiring Practice] | How to File a Complaint Against My Employer's Unfair Hiring Practice 3 [Best Ways] | The Best Ways to Tell Your Boss You Have Too Much Work 4 [Objections] | How to Write Objections to Reprimands

Often, simply writing about an encounter can help you manage some of the most daunting challenges, especially when the challenges could potentially interfere with your livelihood. Employers have an obligation to provide a work environment that provides equal opportunity for all employees, regardless of factors not related to the job, such as age, color, national origin, race, religion or sex. If you believe that your employer is engaging in unfair employment practices, a written complaint may begin the resolution process.

1. Research labor and employment laws that prohibit discrimination and workplace harassment. What you think is unfair may not necessarily be illegal or unlawful. Unfair treatment in the workplace might involve overlooking qualified employees for promotions based on gender, or it could mean repeatedly ignoring an employee who makes suggestions for improvement during staff meetings. Therefore, learn what constitutes unfair employment practices under laws such as Title VII of the Civil Rights Act, the Americans with Disabilities Act or the Equal Pay Act. Federal and state labor and employment laws are freely accessible on government agency websites for the U.S. Equal Employment Opportunity Commission, the U.S. Department of Labor or the U.S. National Labor Relations Board.

2. Look at your employee handbook and review the company's policy on resolving matters related to unfair practices in the workplace. Many employers have a process employees must follow for filing complaints with their managers or with the human resources department. Even if your company's policy doesn't require a written statement, compose one to help you chronicle the incidents you believe are unfair. Ensure you have the correct names and titles of the people to whom you are addressing the letter, such as the company owner or the HR leader.

3. Draft a chronology of events that you believe illustrate unfair employment practices. For each incident, list the date, time and place or department; people who were parties or witnesses to the incident; the employee who was the target of unfair treatment; and a brief summary of the occurrence. State only factual information; don't add your personal opinion or perspective.

4. Write an introductory paragraph for your letter. Give your full name, position, department, your hire date and your supervisor's name. If you've fretted over whether to even complain, you might mention that in your opening paragraph. For example, you could write, "In my five years working in the shipping department for Acme Corp., I have enjoyed mostly all of my experiences and the chance to build productive relationships with my co-workers. However, in the past three months, I've been struggling with how to address workplace issues that I find disturbing."

5. After your introduction, you write your chronology of what has happened. Then, you write the conclusion. In the concluding paragraph, express your interest in reaching a resolution. The key is to inform the company of incidents it might not be aware of and to support the company's investigation. In your final paragraph, reiterate your commitment to the company's values and philosophy, if it's genuine. Otherwise, omit that part and be direct in your request for a response or action to resolve unfair treatment.

Tips Prepare your complaint letter at home, using your own computer. Don't use the company's time or resources to write your complaint. Retain a copy of your letter for your personal files. When you write your letter, keep your complaints close to the vest, and don't discuss your complaint letter with co-workers. If the HR department determines an investigation is necessary, it will appreciate that you kept the matter confidential until providing the department with your written complaint. Warnings Set aside your draft letter for at least a day. Reviewing the draft with fresh eyes and time to process disconcerting matters may give you a clearer perspective about your complaint. Refrain from using threatening language in your written complaint. It's likely that your letter will be filed with the HR department -- not in your employment file, but a file containing employee relations issues. However, never write anything that can be used against you or taken out of context on matters like these. References (3) U.S. Equal Employment Opportunity Commission: Employees & Job Applicants Employment Justice Center: Your Right to be Free From Discrimination at Work in Washington, D.C. Siegler & Traub: Strategies for Dealing with Unfair Treatment in the Workplace About the Author

Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Ruth resides in the nation's capital, Washington, D.C.

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moncler usa inc 4 Times When You Should Complain About Your Boss

Share Donna Ballman Jul 25th 2011 1:15AM I usually recommend against complaining about your boss . It can be satisfying to complain, but complaining can get you fired. There's no First Amendment in the private workplace, and even government employees' free speech rights are limited. If you say your boss is incompetent or unprofessional, you aren't protected from retaliation. Still, sometimes you really do have to report your boss to Human Resources or someone in management. Here are four times where you're legally protected from retaliation if you complain (no, I can't guarantee they won't retaliate anyhow, but you have some legal remedies if they do). 1. Discrimination/discriminatory harassment If you've been discriminated against due to your race, age, sex, pregnancy, religion, national origin, color, disability, genetic information, or another category that's protected in your state/county/city (e.g., marital status or sexual orientation that aren't protected by federal law), then you are legally required to follow your employer's published discrimination/harassment policy and report it. If you don't, then you may be giving up your right to sue for discrimination. 2. Wage/overtime violations If you object to the company's failure to pay wages owed or failure to pay overtime, you may be protected from retaliation under the Fair Labor Standards Act or your state's wage/hour laws. 3. Illegal activity of the company If the company is violating the law -- Medicare fraud, ripping off the government, failing to pay taxes, failing to pay wages, discriminating, polluting, etc., there are a host of whistle-blower laws that may protect you. You need to find out which law protects you and make sure that you complain in a way that's protected. Some laws require you to complain in writing to a supervisor. Some say that you have to report the company to a government agency. Some only require that you object to or refuse to participate in the illegal activity. If you get it wrong, you aren't protected from retaliation. 4. Collective action to improve working conditions The National Labor Relations Act protects employees from being retaliated against if they get together to try to improve the terms and conditions of their employment. So those letters that employees sometimes write to complain against unfair treatment or bullying are supposed to be protected. Your remedies under this law aren't the easiest to get or the best, but it's something to hang your hat on and wave in front of the boss if they start threatening retaliation. If you're going to complain, I suggest putting it in writing even if the policy says to have a meeting. You can present the written document at the meeting. That way you have proof that you complained about something that's protected. Otherwise, HR will likely say you complained about general harassment or unfair treatment, which isn't protected. If you do decide to complain, keep it professional and to the point. Avoid complaining about personality conflicts or incompetence. Stick to the facts that prove that what's happening is illegal. HR is entitled to investigate your complaint. That means that even if they have a policy of keeping your complaint confidential, your boss, the person you're complaining about, and your witnesses and other coworkers will probably find out about it. Be prepared for that to happen, and be ready to report retaliation. Tags can+complain+about+your+manager cancomplainaboutyourmanager complaining about your boss complainingaboutyourboss how to complain about your boss how to report your boss how to report your boss to hr how+to+report+your+boss howtocomplainaboutyourboss howtoreportyourboss howtoreportyourbosstohr reporting your boss to hr reportingyourbosstohr Read Full Story

Sample letter about a harassment

Topics >> Letter samples >> Complaint Letter Sample - format and templates    -02/26/14 « Previous Next »

Sample letter about a harassment


I am Simran Khanna working with your company as a front office executive from last three years. I want to register complaint for sexual harassment against Mr. Ashwin Agrawal who is working as a supervisor in the same office.

Mr. Agrawal keeps on texting me inappropriate messages every now and then. There are a number of phone calls being made by him on the direct intercom line with no official reason for the calls made. To maintain the integrity and decorum of the office I am directly bringing the problem to the senior management. I have not discussed the matter with anyone else till this time. The complaint made is true and is far away from an imaginary story telling. It is nothing but the fact which you can know once you start with the investigation process.

I am writing you with the hope that the matter discussed should be kept confidential and necessary actions should be taken to address the matter.
« Previous Next » Post your comment Discussion RE: Sample letter about a harassment -Janhvi Johorey (03/04/14)

Sample complaint letter about a harassment


I wish to register a complaint regarding the harassment I have received from my boss, Mr. Adrian Smith. Mr. Smith is currently Head of Personnel at the HR department in Selfridge’s East London store. I am writing to the management of Selfridge Luxury stores in hopes that some action will be taken against Mr. Smith. I have been employed in the capacity of personal assistant to Mr. Smith for 5 months now. Though he was initially polite and courteous at work, he is currently very petulant and querulous. He constantly harasses me regarding the speed of my typing and my work apparel. He makes rude and sarcastic comments about me in front of others as well as when I am alone with him.

Last night, I was frightened further by his rude and aggressive conduct. He telephoned me at 2:00 am last night and complained that he would get me fired if I did not report to the office at 4:00 am and tend to some of his office tasks. Working hours at any Selfridge stores are from 9:00 am to 6:00 pm. For any employee to be working at hours such as 4:00 am is not only against company rules, it is also a violation of labour laws. I am strongly in favour of seeking legal action against the continuous mental harassment by Mr. Smith. If no action is taken against his unacceptable conduct by Friday, I will be speaking to my lawyer for initiating a case against Mr. Smith as an employee of Selfridges for mental abuse and harassment towards me.

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